Requisitions Database

The Job Requisition database tracks and monitors requests for new hires.

To open the Requisition database:

Click on Requisitions Database from the askSam RTS Main Menu.

     or

Choose FILE ® OPEN and select the requisitions.ask file.

The Requisition Menu

When you open the Requisition database, the following menu will appear on your screen:

From this menu, you can access many of the important features of the Requisition database. Click on an underlined menu option to execute it. The menu options have the following functions:

Menu Option     Description

Add Requisition      adds a requisition job order to your database.  You can enter information about the requisition and keep up with resumes sent.

Power Search     lets you combine searches using the Search dialog.

Run a Report     displays a list of predefined reports that you can run. See the Report section of this manual for a full list of reports.

Mail Merge     allows you to print, edit and create Mail Merge letters

RTS Menu     returns you to the RTS Main Menu

Resumes     opens the resume database (resume.ask)

Clients     opens the clients database (clients.ask)

Skills     opens the employee skills database (skills.ask)

Help with this File     access instructions and documentation for this file

Exit askSam RTS     closes this file and exits askSam.

Close This File     closes the current file.

Fields in the Requisition Database

Most of the fields are self-explanatory.  Some are automatically filled out. Others display a Pick List (pop up window) when you enter the field.  It is not necessary that you enter data into every field.

The following is a description of the fields:

Field     Description

Requisition#[     assigns a number to each requisition. This number is automatically generated.

Date_Required[     date by which the job requisition is due.

Status[     defines the status of the requisition (either open or closed). When you enter this field, a pop up Pick List will appear.  It contains the options OPEN and CLOSED. You can select one of the options and choose ENTER. It will be inserted in the field. If you press ESC, the Pick List is removed and you can enter any text in the field.

Recruiter[     name of the recruiter responsible for this job order.

Job_Title[     title of job requested.

Company[     company filing the job order.

Contact[     name of the contact person from the company filing the job order.

Title[     contact person's title.

Phone[     contact person's telephone number.

Fax[     contact person's fax number.

E-Mail[     contact person's e-mail address.

Callback[     date when you wish to make a followup call.

Todo[     any type of Todo item you have for the job order.

Notes[     this field lets you enter notes about the job requisition. We have left space for more than one line of text in this field. Just type in your information. askSam will automatically wrap the text to the next line when necessary.  Pressing ENTER in the Notes[ field adds lines to the field. Press the TAB key to move to the next field.

Resumes_Sent[     list the resumes sent in response to this job order (you can also enter the date the resume was sent). This is a multi-line field.  Pressing ENTER adds lines to the field. Press TAB to move to the next field.

Job_Location[     location of the job.

Pay_for_relocation[     defines whether the company pays the cost of relocation. This field contains a pop up Pick List.

Job_Description[     description of job requested. This is a multi-line field. Pressing ENTER adds lines to the field. Press TAB to move to the next field.

Experience[     experience required by job. This is a multi-line field. Pressing ENTER adds lines to the field. Press TAB to move to the next field.

Skills[     skills required by job. This is a multi-line field.  Pressing ENTER adds lines to the field. Press TAB to move to the next field.

Education[     education required by job. This is a multi-line field. Pressing ENTER adds lines to the field. Press TAB to move to the next field.

Equipment_used[     equipment used in job. This is a multi-line field.  Pressing ENTER adds lines to the field. Press TAB to move to the next field.

Other_requirements[     additional requirements for job. This is a multi-line field. Pressing ENTER adds lines to the field. Press TAB to move to the next field.

Budgeted_Position[     specify whether the company requesting the job order has allotted for this position in their budget.  This field contains a pop up Pick List.

Replacement[     specify whether the needed applicant replaces a previous employee. This field contains a pop up Pick List.

Exempt_position[      refers to applicants that would be exempt from overtime pay as defined by the Wage and Hour laws set up by the Department of Labor. This field contains a pop up Pick List.

Cost_Center_Incurring_Charge[     department which pays for this position.

Advertising_$[     dollar amount allotted to advertising.

Agency Fees_$[     dollar amount allotted to agency fees.

Cost of Travel_$[     dollar amount allotted to cost of travel.

NOTE: the fields in your database files are completely customizable as are the contents of the Pick Lists. See Customizing Your Databases for more information on how to reformat, add, and delete fields and Pick Lists in each of your askSam RTS databases.