Importing Resumes Into Your Database

askSam RTS allows you to bring in resumes from a wide variety of sources.  Different programs store data in different formats, and askSam RTS includes import filters for the following formats:

Text (*.txt)     ASCII text files.

askSam 4 (*.ask)     Lets you import the contents of other askSam 4 databases. This      format retains document boundaries between askSam      Documents as well as the formatting.

Corel WordPerfect     WordPerfect files with formatting (to use this import type, (*.wpd)     WordPerfect 2000 must be installed on your computer).

Email (*.mbx)     Use this format for standard email package import such as      Pocomail, Netscape etc. Standard MBX folders, except      Eudora, can be imported using this format.

Eudora Light, Pro (*.mbx)     Use this format importing Eudora Light or Eudora Pro      mailboxes.

Eudora (*.mbx)     Email messages from Eudora mailbox files.

HTML (*.htm, *.html)     HTML Documents from the World Wide Web.

Microsoft Word (*.doc)     Microsoft Word 95, 97, and 2000 files with formatting (to use      this import type, Word 2000 must be installed on your      computer).

Outlook Folder     Microsoft Outlook email folders (to use this import type,      Outlook must be installed on your computer).      

Outlook Express     Microsoft Outlook Express email folders.

RTF Files (*.rtf)     Rich Text Format files used to exchange formatted information      (including graphics.)

Importing a Single Resume

To import a single resume into your resume database:

1.      Open the Applicant Profile and Resume Database (resume.ask).

2.      Click on Add Applicant Resume (or press F5 on your keyboard) to add a record to the Resume database. An empty Entry Form appears.

Fill out the fields, save the document (CTRL+S or FILE -> SAVE) and you're ready to import a resume.

3.     Choose FILE ® IMPORT.

     The Import Menu will appear. Be sure the Import Location is set to End of Current Document.

4.     Under Files of Type use the pull down arrow to view the available Import Filters. Select the appropriate File Type to import (for example Microsoft Word).

5.     Select the file you wish to import. (It may be necessary to change to the directory where your resume file is located.)

6.     Choose IMPORT.

The resume will be imported to the end of the current document. You are now able to search or edit this information.

Importing Multiple Resumes

In askSam RTS, you can import more than one resume at a time.  Import a batch of resumes, each into their own document, and return to the documents at a later time to enter data into the fields.

To import multiple resumes simultaneously into your database:

1.      Open the Applicant Profile and Resume Database (resume.ask).

3.     Choose FILE ® IMPORT.

     The Import Menu will appear. Be sure the Import Location is set to End of File.

Note: To import multiple files at a time, you will need to import documents to the end of the file, not to the end of the current document. Change the settings to End of File

6.     Set the Import into Entry Form option to YES.

7.     Under File Type use the pull down arrow to view the available Import Filters. Select the appropriate File Type to import (for example Microsoft Word).

8.     Select the files you wish to import. (It may be necessary to change to the directory where your resume files are located.)

9.     Choose IMPORT.

The resumes will be imported to the end of the file, each in it's own document.  You can now view each of these documents and enter text into the fields. You are also able to search or edit this information.

For additional information on Importing, see Chapter 13 in the askSam User's Guide.