Entering Information Into Your Database

Adding Documents to Your Databases

There are several ways to add records to your databases. You can choose from any of the three methods below:

1.     The Main Menu of each file has an option to add a document.Click this option to add.

2.     You can choose  DOCUMENT ® ADD DEFAULT ENTRY FORM .

3.     You can press the F5 key or CTRL+A.

Any of these options will add a form to your database. Your cursor is placed in the first field, and you are ready to enter information.

When you're entering information, pressing the TAB key moves you to the next field. Press the SHIFT+TAB key to move to the previous field.

Saving Your Data

Once you have filled out the Entry Form, save your Document by choosing FILE ® SAVE (or pressing CTRL+S).  After the Document is saved, it will remain on your screen. To minimize the risk of data loss, you should save frequently.

Using Pick Lists

Several fields in the askSam RTS contain Pick Lists. Pick Lists are pop up windows that allow you to select an entry for a field from a list of items.

A Pick List can automatically appear when you reach the field. From a Pick List you can:

Ÿ choose an entry and press ENTER to insert it.

Ÿ select multiple entries and press ENTER to insert them.

Ÿ press ESC to remove the Pick List.

NOTE: A Pop up Pick List only appears when adding a new Document. When you return to edit a Document, you must press F11 to display the Pick List. For information on editing and creating Pick Lists, see the section entitled Customizing Your Databases

Data Entry Mode

Data Entry Mode is useful when you are entering data in fields. It lets you jump from one field to the next by pressing TAB or ENTER. All the databases supplied with askSam RTS have Data Entry mode turned on.You know you are in Data Entry Mode when the word DATA appears on the far right side of the status bar at the bottom of the screen.  

Word Processing Mode

When you turn off Data Entry mode, you go into Word Processing Mode. Word Processing Mode allows you to edit non-fielded information in an askSam document. In Word Processing mode, you can move through your document as if it were in a word processor.

In order to do any of the following you must be in Word Processing Mode.

Ÿ Scanning in resumes

Ÿ Editing the actual resumes in each document

You will know you are in Word Processing Mode when the word DATA does not appear on the right side of the status bar at the bottom of the screen. To switch between Data Entry and Word Processing mode, choose DOCUMENT ® DATA ENTRY (or press CTRL+E) or click in the area you wish to edit and you will be prompted to turn Date Entry off.

NOTE: Choosing DOCUMENT ® DATA ENTRY toggles Data Entry Mode for the Current Document.  To activate or deactivate Data Entry Mode for the entire file, choose FILE ® PROPERTIES select OFF for "Data Entry Mode"