Home > Surf Report 35 > Search for Documents With Attachments

Searching for Documents With Attachments



askSam has two options for finding documents with or without attachments:


Ÿ     You can quickly locate and list all documents with or without attachments

Ÿ     Or you can use the attachments option as a search criteria to narrow down the number of documents you are searching for.


List All Documents with (or without) Attachments


To quickly locate and browse all documents containing attachements...


1. Choose ACTIONS -> OTHER SEARCHES -> ATTACHMENTS


2. On the "Find Documents With Attachments" dialog box select...


a. "Find Documents that Contain Attachments" to list all documents with attachments

b. "Find Documents that do not Contatin Attachments" to list all documents without attachments




3. Click OK to list all documents with or without attachments



Use "Find Attachments" as a Search Criteria


You may need to do more that just list all your documents with or without attachments. You may also need to search only in documents that have or do not have attachments. We have added an ATTACHMENTS option to the search dialog box.


For example lets say we've imported several folders of email from someone. Many of the emails contain  pictures that we would like to view. However, we only need to see pictures of our nephew "zach". To keep from searching all the email in our database for the word "Zach" we can use the "Find Attachments" option to search only those with attachemtents...


1. Choose ACTIONS -> SEARCH


2. Choose ATTACHMENTS


3. On the "Find Documents With Attachments" dialog box select, "Find Documents that Contain Attachments" and then click OK


4. Build your search (in this example we are choosing WORD and entering ZACH as the search term "Zach")




Note: You are now searching a subset of documents. Any search you build from this point on will only be searching through documents that contain attachments. You can combine any searches at this point to search in the subset of documents that contain attachments. You are not limited to a word search after selecting the ATTACHMENTS search.  


5. Click OK. Notice the search results contain only documents with attachments and the word Zach





I hope you find this tip useful.


 See All Tips  

 

Quick Downloads

 

How people use askSam

 

Surf Report Newsletter

Subscribe today to receive our FREE monthly newsletter. The Surf Report includes tips, articles, and information about new releases, upgrades, free utilities, and special promotions. Sign up today!


Read Back Issues »
 

"askSam is an essential part of my software tool chest. I can research and collect data from anywhere and any source. Once it is in askSam I can edit, rearrange, organize, and search the information easily. Then I can present it and make it totally useful for other people via the web or CD. Fantastic!"

-- Valda Hilley, Author, Literary Agent, Teaching Consultant, Pack rat, and President, Convergent Press, Ltd.

 

Seaside Software Inc. DBA askSam Systems, 121 S Jefferson Street, Perry FL 32347
Telephone: 800-800-1997 / 850-584-6590   •   Email: info@askSam.com   •   Support: http://www.askSam.com/central.asp
© Copyright 1985-2012   •   Privacy Statement