Searching for Documents With Attachments

askSam has two options for finding documents with or without attachments:

Ÿ     You can quickly locate and list all documents with or without attachments

Ÿ     Or you can use the attachments option as a search criteria to narrow down the number of documents you are searching for.

List All Documents with (or without) Attachments

To quickly locate and browse all documents containing attachements...

1. Choose ACTIONS -> OTHER SEARCHES -> ATTACHMENTS

2. On the "Find Documents With Attachments" dialog box select...

a. "Find Documents that Contain Attachments" to list all documents with attachments

b. "Find Documents that do not Contatin Attachments" to list all documents without attachments

3. Click OK to list all documents with or without attachments

Use "Find Attachments" as a Search Criteria

You may need to do more that just list all your documents with or without attachments. You may also need to search only in documents that have or do not have attachments. We have added an ATTACHMENTS option to the search dialog box.

For example lets say we've imported several folders of email from someone. Many of the emails contain  pictures that we would like to view. However, we only need to see pictures of our nephew "zach". To keep from searching all the email in our database for the word "Zach" we can use the "Find Attachments" option to search only those with attachemtents...

1. Choose ACTIONS -> SEARCH

2. Choose ATTACHMENTS

3. On the "Find Documents With Attachments" dialog box select, "Find Documents that Contain Attachments" and then click OK

4. Build your search (in this example we are choosing WORD and entering ZACH as the search term "Zach")

Note: You are now searching a subset of documents. Any search you build from this point on will only be searching through documents that contain attachments. You can combine any searches at this point to search in the subset of documents that contain attachments. You are not limited to a word search after selecting the ATTACHMENTS search.  

5. Click OK. Notice the search results contain only documents with attachments and the word Zach

I hope you find this tip useful.

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